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Secretary/ Administrative Assistant (ESA, France)


Location:
Toulouse
Language(s):
Only English Required
Job Ref:
BBBH2593
Company:
Octagon Professionals
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Job Description

Octagon Professionals is looking to hire Secretary/ Administrative Assistant to provide Administrative Secretarial Support to the Navigation Directorate at the Space Centre Toulouse (CST), in France. Therefore, the position is located in Toulouse, France.

The selected person will be report a Service Manager located in ESTEC, Noordwijk, Netherlands. They both will be responsible for carrying out the following tasks:

Secretarial support:

  • Organising agendas and meetings;
  • Follow-up of meetings actions;
  • Handling of inbox, correspondence and phone lines;
  • Handling/verification of missions;
  • Handling of leave/timesheet management;
  • Conference planning according to request and applicable documents;
  • Managing office supplies and maintaining office stationery etc.

Administrative support:

  • Participation and support in the organisation of events/workshops;
  • Preparation of PowerPoint presentations and reports - Requests from NAVIGATION Heads of the Programmes Department to format and maintain templates and different documents.

Documentation support:

  • Support to Documentation Management, registration and distribution (at ESTEC) and support to Configuration Management (at CST).
  • Editing and maintaining documents such as instructions, guidelines and monthly reports, as requested by the NAVIGATION Heads of the Programmes Department.

Specific Competence requirements:

  • Minimum 4 years of experience working in a 'project' oriented/delivery organisation.
  • Strong organisation and multitasking skills including time management with strong interpersonal skills.
  • Master in the use of electronic office tools (MS Office, Adobe Acrobat, videoconferencing tools, SharePoint etc).
  • Experience in using finance and financial tools (preferably SAP) and documentation management systems.
  • Proficient in French and English.

We offer:

  • Attractive remuneration package.
  • Up to 30 vacation days & additional 12 public holidays based on the 40h working week.
  • Advice from our Learning & Development Specialist on most suitable training/courses.
  • Extra budget and up to 5 extra days off for your professional development.
  • Pension contribution to a tailor-made pension scheme.
  • Yearly subscription to the ESTEC gym facilities and a swimming pool.
  • Assistance with relocation in case you are moving to The Netherlands from abroad.

Ready for this new challenge? Apply now and let's get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customised to individual client needs.

Privacy Notice: In order to apply for this vacancy you must submit your personal information to Octagon Professionals. Octagon Professionals will collect, use and process your personal information as mentioned in our Privacy Policy. Our policy and processing of your personal information is compliant with the GDPR.

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